Georgia HICD - Indirect Rate Calculation (International Consultant)
Georgia Human and Institutional Capacity Development (HICD) Activity
The Georgia Human and Institutional Capacity Development (HICD) Activity is implemented by Kaizen, a Tetra Tech Company (Kaizen) and its local subcontractors. The objective of the HICD Activity is to achieve lasting results in the human and institutional capacity development of key strategic partner institutions in Georgia that play an important role in fulfilling the country’s development objectives. It will also create a Center of Excellence (CoE) that supports Georgian organizations pursuing HICD initiatives independent of direct donor assistance.
The HICD Activity will increase the organizational integrity, operational effectiveness, and long-term viability of key partner organizations which, in turn, anchor the country’s reform efforts across all development sectors.
The HICD Activity requires the services of an International Consultant to assist the HICD activity indefinite quantity subcontract (IQS) holder Georgian organizations in developing indirect rate calculation approaches.
USAID’s Country Development Cooperation Strategy (CDCS) calls for implementers to invest in country-owned models of inclusive development and build sustainable capacity in the countries where USAID works. Through this strategy, USAID places a renewed emphasis on local capacity building, so that US assistance strengthens the actors and institutions responsible for transforming their countries. The HICD Activity is committed to USAID’s goal of strengthening local capacity and incorporates this vision into the project. Specifically, the HICD Activity works toward the goal of integrating HICD approaches into the operations and institutional culture of selected local institutions and organizations. The HICD Activity aims to further transfer knowledge of the HICD methodology to key actors in Georgia. The Kaizen Accelerator approach supports subs to cooperate by sharing experiences installing donor-compliant systems in the Georgian context, while also competing to win awards. This includes tools such as USAID compliant manuals on different topics of interest (e.g. data quality assurance, marking and branding, financial compliance) to address the subcontractors’ core needs.
This activity aims to strengthen the operational effectiveness of new business development by implementing new indirect rate calculation approaches within IQS holder organizations, and to thereby help them achieve increased efficiency.
The International Consultant will work on following topics:
- Topic #1: Indirect rates and NICRA
- Topic #2: Short E-learning Video
The consultant will develop:
Topic #1: Indirect rates and NICRA
- Develop and conduct Knowledge Sharing Session(s) for six organizations. The knowledge sharing Sessions will overview the following subtopics (relevant templates to be provided):
- Indirect rate calculation approaches
- NICRA steps.
- Guide each organization towards drafting and adapting the systems developed during the Knowledge Sharing Session(s).
- Guide six organizations individually to develop all of the above-mentioned sections (this does not entail helping them to obtain NICRA or developing the Indirect rate calculation for them, but rather to teach them the approach and give guidance).
- Develop templates, tools, and materials for the HICD Activity Center of Excellence (CoE) online repository (including but not limited to):
- Indirect rate Calculation approach template.
Topic #2: Short E-learning video
- Develop transcript and participate as a speaker for 15–30-minute video on each of the following topics for the CoE:
- Topic #1: Short E learning Video
The engagement should start in September and not last more than 6 weeks. The final dates will be finalized with expert’s involvement.
The consultant will create a 2–3-page final report on performed activities and future recommendations as a final deliverable.
The deliverables should be compliant with the Georgian and US government law and delivered in English language.
The consultant will also be required to submit weekly updates on Wednesdays to the HICD team, summarizing the main activities completed during the reporting period, challenges encountered, actions taken to resolve challenges, and any pertinent recommendations.
Monitoring and Evaluation (M&E) Approach
The International Consultant hired for this program will coordinate closely with the HICD Activity Program Manager to incorporate the agreed upon M&E approach into the Sessions and guidance process. For this purpose, the consultant and HICD Activity will hold online meetings at pre-determined intervals to develop a tailored M&E approach in defining whether IQS holders are on track to achieve the desired results through developing targeted systems on a semi-annual basis.
To gauge the progress, the HICD Activity will develop an activity monitoring spreadsheet based on the Organizational Capacity Assessment (hereinafter ‘OCA’) survey (developed for IQS holder assessments) and monitor progress every six months from the start of the project. The complete assessment will take place after two years of the first intervention session for IQS holders (the last quarter of 2023) and will evaluate IQS holders’ OCA score improvement compared to a baseline score.
IQS holder overall effectiveness is bolstered, ensuring proper procedures are in place for an indirect rate calculation approach. At the same time, organizations can compete with peer organizations for direct and/or indirect donor fund awards due to their compliant and strong internal operating systems.
Profile of Service Provider
Kaizen will implement the program through an International Consultant. The expert should have the following minimum experience:
- At least a Master’s degree in a related field with 8 years of work experience;
- At least 5 years of work experience for organization which have successfully won and executed donor/USAID funded projects under prime contract;
- At least 3 years work experience on indirect rate calculations;
- Experience directly engaged with obtaining NICRA preferred.
- Experience in the following regions is preferred: United States, Central Europe, and Eastern Europe.
- Fluency in English is required.
Timing and Level of Effort
This scope of work is for a maximum of 7.5 days LOE. The anticipated time period of the intervention is March – September 2023 (exact dates will be finalized with consultant).
The program will be carried out remotely, using digital platforms with relevant audio and video conferencing capabilities.
Language of Services
The language of the intervention will be English. Reporting to the HICD Activity will be carried out in English. The final report will be submitted in English.
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At Kaizen, A Tetra Tech Company, we find strength in our diversity. We are committed to creating and sustaining an inclusive working environment in which everyone has an equal opportunity to fulfill their potential. We know that we can only do development differently if we are open to and inclusive of new and unique perspectives. We encourage candidates of all abilities, ages, gender identities and expressions, national origins, races and ethnicities, religious beliefs, and sexual orientations to apply. Further, we urge parents and non-parents, married and unmarried, those from different or non-traditional educational backgrounds, and persons of all other diverse identities or experiences to apply. Kaizen is an equal opportunity employer.