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Proposal Cost Preparer

The Proposal Cost Preparer reports to the Business Development Director and performs a variety of tasks to lead and support Kaizen’s mid- and long-term growth strategies. The Proposal Cost Preparer will develop budgets for development programs funded by the United States Agency for International Development (USAID), the U.S. Department of State (DOS), and other donor organizations during live proposal and capture phases.

Duties:
 

  • Draft back of the envelope estimates at early stages of the proposal process;
  • Draft budgets and budget notes for required Kaizen internal reviews using Kaizen templates;
  • Support the revision and refinement of Kaizen templates;
  • Produce final budget and budget notes for Kaizen compliance check prior to donor submission;
  • Support cost/price proposal strategy, planning, and volume preparation in accordance with Kaizen policies, and legal and donor requirements;
  • Prepare and modify complex spreadsheets in Excel;
  • Coordinate effectively with Proposal Czar, Proposal Manager, Technical Writer, Recruiter subcontractors, and other stakeholders to ensure that required cost data are thorough, accurate, and submitted on schedule;
  • Write clear and compliant budget narratives to respond to requests for proposals and/or clients;
  • Provide pricing guidance to proposal and business development teams to ensure that pricing strategy complies with donor requirements
  • In collaboration with proposal team, work with Proposal Czar and Technical Writer to ensure budget and technical proposal are aligned.
  • Review proposal budgets for completeness and compliance with donor requirements.
  • Work with the Business Development Director to develop, implement, and track annual business development budget.

Qualifications:

  • Excellent command of Microsoft Word and Excel applications;
  • A can-do attitude with the flexibility to work in a fast-paced, deadline driven environment with different personality types;
  • Excellent written and oral communication skills;
  • Advanced proficiency with Excel, particularly budget development and formula functions;
  • Ability to adhere to tight proposal deadlines;
  • Knowledge of USAID and/or DOS budgeting requirements and federal government regulations such as FAR, AIDAR preferred, but not required;
  • Experience discussing and explaining budget and pricing with program and technical staff preferred, but not required;
  • Professional, punctual, dependable, reliable, with a desire to learn;
  • Authorized to work in the U.S. without sponsorship; and
  • To apply, please submit a CV and cover letter.

Coordinator B level

  • Bachelor’s degree and 1 year of full-time work experience directly in international development or some college and 3 years of full-time work experience directly in international development.

Senior Coordinator A level

  • Graduate degree or Bachelor’s degree and minimum of 2 years of full-time work experience directly in international development or some college and 5 years of full-time work experience directly in international development.

Senior Coordinator B level

  • Graduate degree and 1 year of full-time work experience directly in international development or Bachelor’s degree and minimum of 3 years of full-time work experience directly in international development or some college and 6 years of full-time work experience directly in international development.

Associate Manager level

  • Graduate degree and 2 years of full-time work experience directly in international development or Bachelor’s degree and minimum of 4 years of full-time work experience directly in international development or some college and 7 years of full-time work experience directly in international development.

Manager level

  • Graduate degree and minimum of 4 years of full-time work experience directly in international development or Bachelor’s degree and 6 years of full-time work experience directly in international development or some college and 9 years of full-time work experience directly in international development.

For candidates applying for positions based in Kaizen's office in Washington, DC, we utilize career.place to mitigate bias in the recruitment process. Upon submitting an application, candidates will receive an email from career.place, prompting them to go through the anonymous screening. In order to be considered for a role, candidates must respond to career.place and proceed with the application. We do not currently use career.place for project positions outside of the United States.

At Kaizen, A Tetra Tech Company, we find strength in our diversity. We are committed to creating and sustaining an inclusive working environment in which everyone has an equal opportunity to fulfill their potential. We know that we can only do development differently if we are open to and inclusive of new and unique perspectives. We encourage candidates of all abilities, ages, gender identities and expressions, national origins, races and ethnicities, religious beliefs, and sexual orientations to apply. Further, we urge parents and non-parents, married and unmarried, those from different or non-traditional educational backgrounds, and persons of all other diverse identities or experiences to apply. Kaizen is an equal opportunity employer.

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