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Operations/Logistics Assistant

About Kaizen 
The Kaizen Company is an incubator for innovative, scalable solutions that address emerging market challenges and opportunities. Our proven solutions catalyze locally-driven, organizational and institutional performance improvements, and shift the development model into one that is bottom-up and ongoing. We leverage existing knowledge along with new technologies and innovative business models to support local reform that is sustained through market forces.

The Kaizen Company is seeking an Operations/Logistics Assistant for the five-year Regional Intergovernmental Organization (RIGO) System Strengthening Activity project based in Nairobi.  

Position Summary

The Operations/Logistics Assistant will support compliant day-to-day office operations and provide administrative and logistics support to the technical team. This position will be based in Nairobi, Kenya.   

Expected responsibilities include:

  • Handle all aspects of the planning, organizing, and coordinating of RIGO events and activities.
  • Facilitate logistics and administration in RIGO-based countries (Djibouti, Tanzania, and Zambia) for the three Team Leads and short-term technical assistance (STTA).
  • Support the Finance Officer in financial management and reporting in collaboration with the Kaizen home office, according to USAID policies.
  • Facilitate the arrangement and follow-up to support regional travel by activity staff members and consultants.
  • Implement all logistics and operations processes and procedures for the Nairobi office in compliance with Kaizen’s field manuals.
  • Coordinate activity-wide data collection to support activity monitoring, working with each Team Lead under close supervision from the Chief of Party.
  • Other duties as assigned.

Qualifications

  • Bachelor’s degree in Finance, Business Administration, International Affairs/Relations, Economics, or other relevant field
  • A minimum of five years of experience in operations and logistics coordination, preferably on USAID-funded projects
  • Fluent English language proficiency (speaking and writing)
  • Strong communication, time management, and people skills
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